Privacy Policy

1. Introduction

The MPSC Alumni Association ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, use our services, or participate in our events and programs.

We value your trust and are dedicated to handling your personal information with care and transparency. By accessing or using our website and services, you agree to the collection and use of information in accordance with this policy.

This policy applies to all information collected through our website (www.mpscalumni.org), mobile applications, and any related services, sales, marketing, or events (collectively, the "Services").

2. Information We Collect

We collect several types of information from and about users of our Services, including:

2.1 Personal Information You Provide to Us

When you register for an account, update your profile, make a donation, register for events, or participate in our programs, we may collect the following types of information:

• Contact Information: Name, email address, mailing address, phone number
• Demographic Information: Date of birth, gender, nationality
• Educational Information: Graduation year, batch, section, roll number, academic achievements
• Professional Information: Current employer, job title, industry, professional accomplishments
• Financial Information: Payment details when making donations or paying membership fees (note: we do not store full credit card information on our servers)
• Social Media Information: Public profile information if you choose to link your social media accounts
• Photos and Images: Profile pictures and photos you upload or share
• Communications: Content of emails, messages, and other communications you send us

2.2 Information We Collect Automatically

When you visit our website or use our Services, we may automatically collect certain information about your device and usage, including:

• IP address, browser type, operating system
• Pages you view, links you click, and actions you take on our Services
• Time spent on pages and how you navigate our website
• Device information (type of device, unique device identifiers)
• Location information based on IP address
• Information collected through cookies and similar technologies

2.3 Information from Third Parties

We may receive information about you from third parties, including:

• Other alumni who may refer or identify you
• MPSC administration for verification of alumni status
• Partners and service providers who help us with event management, payment processing, etc.
• Publicly available sources to supplement or verify the information you provide

3. How We Use Your Information

We use the information we collect for various purposes, including:

3.1 Providing and Improving Our Services

• Creating and managing your alumni account
• Verifying your alumni status
• Processing membership applications and renewals
• Providing access to the alumni directory and networking features
• Processing donations and event registrations
• Administering mentorship programs and volunteer opportunities
• Improving and personalizing our website and services
• Developing new features and offerings

3.2 Communications

• Sending administrative notifications regarding your account or membership
• Providing information about events, programs, and opportunities
• Delivering our newsletter and other content of interest
• Responding to your inquiries and support requests
• Sending surveys and collecting feedback
• Communicating about changes to our policies or terms

3.3 Research and Analytics

• Analyzing usage patterns to improve our website and services
• Generating anonymous, aggregated data for statistical purposes
• Understanding alumni demographics and engagement
• Measuring the effectiveness of our programs and communications

3.4 Security and Protection

• Detecting and preventing fraud, unauthorized access, and other harmful activity
• Enforcing our terms, conditions, and policies
• Protecting our rights, property, and safety, and that of our users
• Complying with legal obligations

We process your information for these purposes based on one or more of the following legal grounds:

• Consent: Where you have given us explicit consent
• Contract: Where processing is necessary for the performance of a contract with you (e.g., membership agreement)
• Legitimate Interests: Where we have a legitimate interest that is not overridden by your rights and freedoms
• Legal Obligation: Where processing is necessary to comply with a legal obligation

4. How We Share Your Information

We respect your privacy and are committed to protecting your information. We do not sell your personal information to third parties. We may share your information in the following circumstances:

4.1 With Other Alumni

Your profile information may be visible to other registered alumni through our directory and networking features, based on your privacy settings. You can control which information is visible through your account settings.

4.2 Service Providers

We may share your information with third-party service providers who perform services on our behalf, such as:

• Website hosting and maintenance
• Database management
• Payment processing
• Email delivery services
• Event management platforms
• Analytics services

These service providers have access to your information only to perform these tasks on our behalf and are contractually obligated to safeguard and not further disclose your information.

4.3 MPSC Administration

We may share limited information with MPSC administration to verify alumni status or coordinate joint initiatives. Such sharing is governed by formal agreements that protect your privacy.

4.4 Legal Requirements

We may disclose your information if required to do so by law or in response to valid requests by public authorities (e.g., a court or government agency). We may also disclose your information to:

• Enforce our terms, conditions, and policies
• Protect and defend our rights or property
• Prevent or investigate possible wrongdoing in connection with the Services
• Protect the personal safety of users of the Services or the public
• Protect against legal liability

4.5 Business Transfers

If we are involved in a merger, acquisition, or sale of all or a portion of our assets, your information may be transferred as part of that transaction. We will notify you via email and/or a prominent notice on our website of any change in ownership or uses of your information.

4.6 With Your Consent

We may share your information with third parties when you explicitly consent to such sharing.

5. Data Security

We take the security of your information seriously and implement appropriate technical and organizational measures to protect your personal information from unauthorized access, alteration, disclosure, or destruction.

Our security measures include:

• Encryption of sensitive data in transit and at rest using industry-standard methods
• Regular security assessments and vulnerability testing
• Access controls and authentication mechanisms to restrict data access
• Regular backups to prevent data loss
• Staff training on data protection and security best practices
• Incident response procedures for potential data breaches

Despite our efforts, no method of transmission over the Internet or electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your personal information, we cannot guarantee its absolute security.

In the event of a data breach that may affect your personal information, we will notify you in accordance with applicable laws and regulations.

6. Your Rights and Choices

You have several rights regarding your personal information, including:

6.1 Access and Update

You can access and update most of your profile information by logging into your account on our website. If you need assistance accessing information not available through your account, please contact us.

6.2 Privacy Settings

You can control what information is visible to other alumni through your privacy settings. These settings can be adjusted in your account dashboard.

6.3 Communication Preferences

You can manage your communication preferences, including opting out of certain types of communications, by:

• Updating your preferences in your account settings
• Using the "unsubscribe" link included in our email communications
• Contacting us directly with your request

6.4 Data Subject Rights

Depending on your location, you may have additional rights regarding your personal information, including:

• Right to Access: Request confirmation of whether we process your personal information and receive a copy of your information
• Right to Rectification: Request correction of inaccurate or incomplete information
• Right to Erasure: Request deletion of your personal information under certain circumstances
• Right to Restrict Processing: Request that we limit the processing of your information under certain circumstances
• Right to Data Portability: Request a copy of your information in a structured, machine-readable format
• Right to Object: Object to the processing of your information under certain circumstances
• Right to Withdraw Consent: Withdraw consent where processing is based on consent

To exercise any of these rights, please contact us at privacy@mpscalumni.org. We will respond to your request within a reasonable timeframe in accordance with applicable laws.

6.5 Account Deletion

You may request deletion of your account by contacting us at privacy@mpscalumni.org. Upon account deletion, we will delete or anonymize your personal information, except where retention is necessary for legitimate business purposes or to comply with legal obligations.

7. Cookies and Similar Technologies

We use cookies and similar tracking technologies to track activity on our Services and to hold certain information to enhance your experience.

7.1 What Are Cookies?

Cookies are small text files that are placed on your device when you visit a website. They are widely used to make websites work more efficiently and provide information to the website owners.

7.2 Types of Cookies We Use

• Essential Cookies: Necessary for the operation of our website, enabling basic functions like page navigation and secure areas access.
• Functionality Cookies: Allow us to remember choices you make and provide enhanced, personalized features.
• Analytics Cookies: Help us understand how visitors interact with our website by collecting and reporting information anonymously.
• Performance Cookies: Gather information about how users interact with our website to improve its functionality.

7.3 Managing Cookies

Most web browsers allow you to control cookies through their settings. You can set your browser to refuse all or some cookies, or to alert you when cookies are being sent. However, if you disable or refuse cookies, some parts of our Services may be inaccessible or not function properly.

For more information about cookies and how to manage them, visit www.allaboutcookies.org.

8. Third-Party Links and Services

Our Services may contain links to third-party websites, plugins, and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party services and are not responsible for their privacy statements.

Examples of third-party services we integrate with may include:

• Social media platforms (Facebook, LinkedIn, Twitter, etc.)
• Payment processors
• Analytics providers
• Event registration platforms

Each of these third parties has its own privacy policy governing how they collect, use, and share your information. We encourage you to read the privacy policies of every website you visit or third-party service you use when leaving our Services.

9. Children's Privacy

Our Services are not directed to individuals under the age of 18. We do not knowingly collect personal information from children under 18. If you are a parent or guardian and believe that your child has provided us with personal information, please contact us, and we will take steps to delete such information from our systems.

10. International Data Transfers

The MPSC Alumni Association is based in Bangladesh. Your information may be processed, stored, and used outside of the country in which you are located. Data protection laws vary among countries, and some may not provide the same level of protection as the laws in your country.

By using our Services or providing us with personal information, you consent to the transfer of information to Bangladesh or to any other country in which we or our service providers maintain facilities.

When we transfer personal information from countries with different data protection laws, we implement appropriate safeguards to ensure your information receives an adequate level of protection, such as:

• Data transfer agreements with our service providers
• Standard contractual clauses approved by relevant data protection authorities
• Data protection assessments for our international operations

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes to our practices, services, or for other operational, legal, or regulatory reasons. When we make changes to this policy, we will update the "Last Updated" date at the top of the page and notify you through a notice on our website, by email, or by other means as required by applicable law.

We encourage you to review this Privacy Policy periodically to stay informed about how we collect, use, and protect your information.

12. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us at:

We will make every effort to respond to your inquiry promptly and address your concerns appropriately.